Biotrax
Biobanking, inside Studytrax.
One system of record for the physical specimen, from the home or clinic to the researcher’s bench.
Built for foundations and biobanks that share science. The protocol decides when to collect. The clinical data decides which samples to use. Biotrax connects everything in between.
Book a 5-minute fit checkParticipant P-0417
Plasma · 2 aliquots
Study-first, in both directions.
Most sample systems are inventory-first. They start with the specimen and work outward to whatever clinical context someone remembers to attach. Biotrax starts with the study and works in both directions from it.
Going in.
Collection is part of the study schedule, so the specimen begins its life already tied to the participant, visit, and protocol that produced it.
Coming out.
A sample pull starts as a clinical question and resolves to the physical samples that answer it.
In between.
Processing, aliquoting, storage, custody, and consent, with the study identity never re-entered.
Collection starts with the study.
Define which samples are collected at each visit or event, alongside the forms, assessments, and labs already scheduled in Studytrax. Baseline, month six, month twelve. When the visit comes due, the collection comes due with it.
Baseline Complete
Month 3 Complete
Month 6 Due now
P-0417 · M6 on every aliquot
Month 12 Upcoming
Sample collection shows up in the visit schedule as due, completed, or missed, the same way a form does. Nobody maintains a separate collection calendar and nobody reconciles one afterward.
Kits generate from that schedule and ship to a site or a family’s home, tracked from kit to lab, because your registry is global rather than down the hall. Every specimen arrives with its Studytrax subject and visit identity already attached.
Ask a clinical question. Get a pull list.
When clinical data and specimen inventory live in separate systems, every meaningful sample request is a manual join: query one, export a list, look it up in the other, check consent somewhere else, and hope nothing changed while the request sat in review.
Inventory-first
- Query the clinical data.
- Export the matching participants.
- Reconcile them against the specimen inventory.
- Verify consent and permitted use.
- Assemble the sample request and pull list.
- Reconnect the specimens with the clinical data needed for analysis.
With Biotrax
- Ask the clinical question.
- Find the matching specimens.
- Generate the pull list.
Find participants where
Pull list · 32 specimens
| Sample | Type | Visit | Vol | Location |
|---|---|---|---|---|
| 1042 | Plasma | M12 | 1.5 mL | F2 · R4 · B14 · C3 |
| 1178 | Plasma | M12 | 2.0 mL | F2 · R4 · B09 · D6 |
| 1231 | Plasma | M12 | 1.2 mL | F3 · R1 · B02 · A4 |
| 1305 | Plasma | M12 | 1.8 mL | F3 · R1 · B02 · A5 |
| 1366 | Plasma | M12 | 1.1 mL | F3 · R2 · B07 · H2 |
| 27 more | ||||
Ask a clinical question.
Define the cohort the way you would define it in a study: phenotype, diagnosis, variant, visit, treatment, lab value, or outcome. Add specimen criteria alongside them, type and minimum volume. Not a list of specimen IDs.
The cohort resolves to specimens.
Studytrax holds the clinical data. Biotrax holds specimen identity, status, location, and history. Because they share subject and visit identity, the participants and visits that match can have their specimens attached.
Eligible means available and consented.
Consent scope and withdrawal disposition travel with every specimen and aliquot, so permitted use is known before a sample reaches a pull list rather than caught later in review.
The pull list is the physical work.
Which specimens qualify, how much remains, which freezer, shelf, box, and position, grouped for retrieval. The clinical question can become the list someone walks into the biobank with.
Samples leave with their research context.
The specimens and the approved clinical variables behind the request can be released together, rather than a shipment from you and a spreadsheet from someone else to reconcile on arrival. A researcher request and access-committee approval can run against that same record.
The rigor behind every sample.
Know what happened.
Collection, processing, aliquoting, pooling, derivatives, thawing, transfers, and destruction are one append-only specimen history. Thaw counts and handling come from the log, not from memory. A recall, destruction, or transfer closes a chain in the record. Nothing is deleted.
Know where it is.
Model real storage from site and freezer through shelf, rack, box, and position, with any level optional and grid, ordinal, radial, or freeform layouts that match the equipment you actually own. Capacity and occupancy come from each unit’s real geometry.
Know who had it.
Chain of custody holds across internal storage, external partner repositories, transfers, and recalls, with 21 CFR Part 11 audit trail and electronic signatures on regulated and custody-changing transactions. When expected and actual state disagree, the mismatch is queued for a person to resolve and the resolution is logged. It is never auto-corrected.
Know what it can be used for.
Consent scope and withdrawal disposition stay attached to every specimen and aliquot for the whole lifecycle.
Built around the study, not the inventory.
Collection schedules, specimen types, processing, storage, consent, and distribution follow the research protocol, rather than forcing the protocol into a generic sample database with a portal bolted on.
Your requirements first.
We start from how your natural history study, kits, storage, and researcher requests actually run.
It fits your specimen model.
Variant-linked samples, derivatives, iPSC lineage, external repositories, access-committee approval. Whatever your biobank needs to track, configured against your workflow.
Pilot on your protocol.
Run a real collection cycle on real data before anyone commits to a platform decision.
One subject. One study. One specimen history.
A samples panel sits inside the Studytrax subject record, sharing subject and visit identity without duplicating the clinical record. DataMatrix tube IDs, label printing, rack-scanner import, and manifest exchange connect the physical workflow to that record. Subject identity is held by reference from Studytrax, so Biotrax keeps as little protected health information at rest as possible, and a tracked specimen and its parent study carry one compliance posture.